CONSULTING | TAX | SECRETARIAL | ACCOUNTING (NAD/ZAR)

Consulting & Tax Services​

Cross-border business requires more than registration. It requires structure, governance, and ongoing compliance. GFI delivers premium Corporate Secretarial Services that help companies stay compliant, protected, and professionally managed across 7+ jurisdictions worldwide. Our team supports businesses with critical statutory and corporate compliance requirements through a modern, responsive, and detail-driven approach. We handle the administrative and regulatory obligations so you can focus on growth, expansion, and long-term success. NB: All prices below are in South African Rands (ZAR) and are VAT exclusive. VAT is charged @15% in Namibia and South Africa. The exchange rate between South African Rand (ZAR) and Namibian Dollar (NAD) is 1 ZAR = 1NAD. Expand each of the service below to read more about our services.

Fee: ZAR 15,950

Frequency: Once per year, required when submitting the income tax return

Documents Required from Client:

  • Trial balance
  • Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.

Fee: ZAR 6,950

Frequency: Once per year, required when submitting the income tax return

Documents Required from Client:

  • Trial balance
  • Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.

Fee: ZAR 12,950

Frequency: As per client request

Documents Required from Client:

  • Trial balance
  • Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.

In terms of section 59(1) of the Close Corporation Act, 1988, every new close corporation is required to obtain an Accounting Officer Letter, also known as a Consent Letter, from a registered Accounting Officer. At GFI, assistance is available to obtain your Accounting Officer Letter for Namibia quickly and efficiently. The firm is registered with the Chartered Institute of Business Accountants (CIBA, formerly SAIBA), and BIPA Namibia accepts the letters issued by CIBA.

Fast and Convenient Service

An Accounting Officer Letter can be arranged promptly, making the process simple and hassle-free.

Pricing

1 Accounting Officer / Consent Letter

Once-off fee: ZAR 950

No discount applies to a single letter.

What Is Included

  • 1 Accounting Officer / Consent Letter
  • Letter issued by a registered accountant
  • Fast processing
  • Hard copy collection from the office, where applicable
  • Courier delivery within 24 hours, where required
  • Signing of the Founding Statement, where necessary

Important Notes

  • If a letter is required for bank account opening in Namibia, an emailed copy is usually sufficient; a hard copy is not required.
  • All prices are exclusive of VAT.
  • VAT is charged at 15% in both Namibia and South Africa.
  • The exchange rate used is: 1 ZAR = 1 NAD.

How to Request Your Letter

To get started, please get in touch with GFI using any of the following channels:

  • Email: [email protected]
  • WhatsApp: +264 81 418 2034 / +27 67 286 0786
  • Website Chat: Chat with us directly on our website

Information Required

To issue your Accounting Officer Letter / Consent Letter, please provide the following accurate and up-to-date information:

  • Company name as approved by BIPA Namibia
  • Your full name
  • Your email address where the letter should be sent
  • Courier details, only if a hard copy is required

Hard Copy Requirement

A hard copy is only required when you are not registering your company online. In that case, please provide full courier details, or arrangements can be made for collection from the office.

CONTACT US NOW

NAMRA Value Added Tax (VAT)

VAT Registration in Namibia

Registering for VAT in Namibia is an important step for businesses that meet the required turnover threshold. GFI offers affordable, professional, and efficient VAT registration services in Namibia to help businesses meet their tax compliance obligations with confidence.

In Namibia, VAT is charged at the standard rate of 15% on the supply of most goods and services, as well as on the importation of goods.

When VAT Registration Is Mandatory

VAT registration is compulsory for any person or business carrying on taxable activities in Namibia where the annual taxable turnover exceeds N$500,000.

Voluntary VAT Registration

A person or business may apply for voluntary VAT registration where the annual taxable turnover:

  • does not exceed N$500,000, but
  • exceeds N$200,000

However, voluntary registration may be declined if the Commissioner is satisfied that the applicant:

  • has no fixed residence or place of business
  • does not keep proper accounting records
  • was previously registered and failed to comply with the Act
  • has failed to comply with the Income Tax Act

Record-Keeping Requirements

Every registered VAT person is required to maintain proper accounting records:

  • in the English language
  • at the place of business in Namibia

Documents Required for VAT Registration in Namibia

An application for VAT registration should generally be accompanied by the following:

  • Proof of banking details
  • Fitness Certificate
  • We may be able to assist even if you do not yet have this. Please get in touch with us.
  • Founding Statement
  • Indication of expected turnover for 12 months

VAT Registration Package Namibia

VAT Registration in Namibia

Once-off Fee: ZAR 6,950

Package Includes

  • VAT number registration
  • Assistance from VAT specialists affiliated with CIBA
  • Premium discounted VAT registration package
  • Review of proof of banking details
  • Fitness Certificate support
  • Founding Statement review
  • 12-month cash flow projection support

Important VAT Compliance Note

A registered person must submit a VAT return on or before the 25th day of the month following the end of the relevant tax period.

Pricing Notes

  • All prices are exclusive of VAT
  • VAT is charged at 15% in Namibia and South Africa
  • Exchange rate: 1 ZAR = 1 NAD

Ready to Register for VAT in Namibia?

Purchase your once-off VAT registration service today by clicking the “Contact Us Now”. For more information, speak to one of our consultants using the contact details provided.

VAT Registration

Due to the high level of VAT fraud, SARS has made the VAT registration process increasingly strict, often resulting in delays, especially for start-up businesses. For this reason, many businesses prefer to appoint professionals such as GFI to manage the process on their behalf. Because this service requires significant professional time and compliance review, the pricing reflects the level of work involved.

Who Must Register for VAT?

Compulsory VAT Registration

VAT registration is mandatory where a business:

  • has earned more than R1 million over any continuous 12-month period, or
  • is expected to exceed R1 million in taxable turnover during the next 12 months.

Voluntary VAT Registration

A business may apply for voluntary VAT registration where:

  • The income for the past 12 months has averaged at least R4,200 per month
  • taxable turnover has exceeded R50,000 in the preceding 12 months, or
  • In the case of a commercial rental business only, turnover exceeds R60,000.

Voluntary registration allows the business to claim input VAT. However, it also creates an ongoing administrative obligation to prepare and submit VAT returns, usually every two months.

Requirements for VAT Registration

Please note that the list below may not be exhaustive, as SARS requirements may change from time to time. GFI has not successfully registered a company for VAT without receiving all of the information and documents listed below. Engagement cannot be accepted unless these are provided, and even where all documents are submitted, registration cannot be guaranteed.

To start the VAT registration process, please provide the following:

Company Registration Documents

  • A copy of the certificate of incorporation relevant to the entity being registered
  • Registration Certificate (CoR 14.3) or Notice of Incorporation
  • Founding documents for entities not registered with CIPC
  • For trusts, a Letter of Authority or Trust Deed issued by the Master of the High Court.

Identity Documents

  • Copies of the IDs or passports of the two primary members, directors, or trustees
  • A copy of the registered representative’s ID, temporary ID, driver’s license, or passport
  • For smart ID cards, both sides must be provided.

Bank Confirmation

  • An original canceled cheque, or
  • An original bank letter confirming the existence of the entity’s bank account, or
  • A bank statement or bank letter not older than 3 months, where required.

Proof of Turnover for Voluntary Registration

Where registration is voluntary, proof must be provided that taxable supplies exceeded R50,000 in the preceding 12 months. Acceptable proof includes:

  • The last 3 months’ bank statements showing turnover over R50,000, together with matching invoices, or
  • signed contracts or purchase orders from customers totaling at least R50,000.

Proof of Business Address

Proof of the business address must not be older than 3 months. Acceptable documents include:

  • a recent municipal utility bill in the name of the business
  • a recent municipal utility bill for the premises, together with an affidavit from the owner confirming that the business operates from that address
  • a copy of the lease agreement between the business and the lessor.

Proof of Residential Address of the Representative Vendor

Proof of residential address must not be older than 3 months. Acceptable documents include:

  • a recent municipal utility bill in the name of the representative vendor
  • a recent municipal utility bill for the residence, together with an affidavit from the owner confirming residence
  • a copy of the lease agreement between the representative vendor and the lessor
  • If the business and residential addresses are the same, an affidavit must be provided.

Additional Business Information Required

Please also provide:

  • anticipated standard-rated supplies for the next 12 months
  • anticipated zero-rated supplies, if any, for the next 12 months
  • anticipated exempt supplies, if any, for the next 12 months
  • the nature of the business
  • the trading name, if different from the registered name
  • a letter of authority authorizing GFI to act on behalf of the business for VAT registration
  • the income tax numbers of the two prominent members or directors
  • the cell phone number and email address of the representative vendor
  • confirmation that the tax affairs of both the representative vendor and the business are up to date
  • the date on which the person became liable for VAT registration
  • confirmation that the SARS Registered Representative details have been updated, where applicable.

Important Note on the VAT Liability Date

The date on which the person became liable for registration is critical in the VAT registration process.

Follow This Procedure

  • Select the first day of the month in which the first VAT invoice was issued to customers, or the date of incorporation if no non-VAT invoices have yet been issued.
  • Move to the first day of the month in which it can be proven that turnover exceeded R50,000.
  • If this date falls after the first VAT invoice was issued, go back to the first day of the month in which the first VAT invoice was issued.
  • That date then becomes the date first liable.
  • From this date, input VAT may be claimed, and output VAT becomes payable on all invoices issued thereafter.

How the VAT Liability Date Works

Voluntary VAT Registration

For voluntary registration, the VAT liability date is generally set according to the date of application. Backdating is not normally permitted unless sufficient supporting documents are submitted to SARS to justify the request.

Compulsory VAT Registration

For compulsory registration, the SARS eFiling system allows backdating for up to 6 months from the date the R1 million threshold was exceeded. If backdating beyond 6 months is required, an appointment at a SARS branch may be necessary, along with full supporting documents such as financial statements, signed contracts, or invoices.

Final Important Rule

The VAT liability date:

  • must not be earlier than 01 September 1991
  • must not be more than 3 months in the future.

Submission Instructions

All VAT registration requirements and supporting documents must be emailed to:

[email protected]

Make informed business decisions with professionally prepared 12 to 60-month cash flow and financial projections tailored to your business model. This service is ideal for startups, growing businesses, funding applications, investor presentations, internal planning, and strategic decision-making. We prepare clear, structured, and realistic projections that help you understand expected income, expenses, profitability, and cash requirements over time.

Our financial projections are designed to give you greater clarity, improve planning, and strengthen your credibility with banks, investors, partners, and other stakeholders.

This service may include:

  • Revenue projections
  • Expense forecasting
  • Cashflow forecasts
  • Profit and loss projections
  • Assumptions-based financial modeling
  • Professional presentation format

Price: ZAR 4,950

Purchase your cashflow service today by clicking the “Contact Us Now”. For more information, speak to one of our consultants using the contact details provided.

GFI offers professional assistance with income tax registration at NAMRA for both individuals and businesses. We make the registration process simple, efficient, and stress-free by guiding you through the requirements and helping you prepare the necessary information for submission.

To get started, we typically require the following:

  • Certified copy of your ID or passport
  • Postal address
  • Email address
  • Phone number

Our goal is to ensure that your registration is handled correctly and professionally, while reducing delays caused by incomplete or incorrect information. Depending on your profile or business structure, NAMRA may request additional supporting documents.

Contact GFI for trusted assistance with your Namibia income tax registration.

 “Contact Us Now”. For more information, speak to one of our consultants using the contact details provided.

Registering for income tax with SARS does not have to be complicated. GFI provides professional support for SARS income tax registration for both individuals and businesses, helping make the process straightforward, efficient, and stress-free.

Documents and information typically required:

  • Certified copy of your ID or passport
  • Proof of address
  • Email address
  • Phone number

With professional guidance and careful document review, GFI helps ensure that your registration is handled accurately and submitted with the correct supporting information. This helps reduce unnecessary delays and gives you greater confidence throughout the process.

Please note that additional documents may be required by SARS depending on your personal circumstances or the nature of the business.

Contact Us Now to get started. For more information, speak to one of our consultants using the contact details provided.

GFI provides professional assistance with company tax registration for businesses operating in Namibia and South Africa. We help companies register with the relevant tax authorities, including NAMRA and SARS, by making the process clear, efficient, and professionally managed from start to finish.

Documents and information typically required:

  • Certified copy of the director’s ID or passport
  • Company registration documents
  • Company address
  • Email address
  • Phone number
  • Authorized representative details, where required

With professional guidance and careful document review, GFI helps ensure that your registration is prepared correctly and submitted with the necessary supporting information. This helps reduce delays and gives your business a smoother path to compliance.

Please note that additional documents may be required depending on the company structure, tax profile, and the country of registration.

Contact Us Now to get started. For more information, speak to one of our consultants using the contact details provided.

GFI offers professional assistance with PAYE / Employees’ Tax registration for businesses in Namibia and South Africa. We help employers register with NAMRA or SARS in a professional, efficient, and structured manner, helping reduce delays and ensuring the correct supporting information is prepared for submission.

Documents and information typically required:

  • Certified copy of the director’s ID or passport
  • Company registration documents
  • Company address
  • Email address
  • Phone number
  • Authorized representative details
  • Payroll or employee-related information, where applicable

This service is designed to help businesses meet their payroll tax obligations with confidence and ease.

Price: ZAR 2,950
Contact Us Now to get started.

GFI provides professional assistance with PAYE 5 booklet applications with NAMRA for employers in Namibia. This service is designed for businesses that require a PAYE 5 booklet for employees’ tax administration and payroll compliance purposes.

The application is handled in a professional, efficient, and structured manner to help reduce delays and ensure that the required information is submitted correctly.

What this service covers

  • Assistance with the application for a PAYE 5 booklet with NAMRA
  • Review of the required supporting information before submission
  • Guidance on the employer details needed for the application
  • Professional support throughout the application process

Documents and information typically required

  • Copy of the company registration documents
  • Copy of the company tax registration details, where applicable
  • Employer contact details
  • Company physical or postal address
  • Any additional supporting documents or information that may be required by NAMRA

Important note

  • The stated fee applies per each PAYE 5 booklet application
  • Approval and issuance remain subject to NAMRA’s internal requirements and processing procedures
  • Additional information may be requested depending on the employer’s compliance profile or registration status

Service Fee
ZAR 950 per booklet

For trusted and professional assistance with your PAYE 5 booklet application in Namibia, Contact Us Now. Speak to one of our consultants using the contact details provided.

GFI provides professional monthly payroll services to help businesses pay employees accurately, on time, and in line with payroll compliance requirements. This service is charged per employee, per month and is ideal for businesses that require reliable and professionally managed payroll support.

Price: ZAR 450 per employee, per month

Income Tax Return Submission for Individuals and Companies – Nil/Zero Return

Fee: ZAR 1,950

Frequency: Once per year

Documents Required from Client: None

Dormant Annual Financial Statements – Non-Operational Business (Unaudited)

Fee: ZAR 6,950

Frequency: Once per year, required when submitting the income tax return

Documents Required from Client:

  • Trial balance

Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices

Income Tax Return Submission for Individuals and Companies

Fee: ZAR 2,950

Frequency: Once per year

Documents Required from Client:

  • Trial balance
  • Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.

Annual Financial Statements – Operational Business (Unaudited)

Fee: ZAR 15,950

Frequency: Once per year, required when submitting the income tax return

Documents Required from Client:

  • Trial balance
  • Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.

Provisional Tax Return Submission for Companies – Nil/Zero Return

Fee: ZAR 1,750

Frequency: Twice per year

Documents Required from Client: None

Provisional Tax Return Submission for Companies – Trading Return

Fee: ZAR 2,750

Frequency: Twice per year

Documents Required from Client:

  • Profit and loss statement
  • Where the client is unable to prepare a profit and loss statement, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.

NAMRA VAT and VAT Import Returns (Applicable only to VAT-registered businesses)

VAT Return Submission for Companies – Nil/Zero Return

Fee: ZAR 1,750

Frequency: Every second month

Documents Required from Client: None

NAMRA VAT and VAT Import Returns (Applicable only to VAT-registered businesses)

VAT Return Submission for Companies

Fee: ZAR 1,750

Frequency: Every second month

Documents Required from Client:

  • The client must provide a VAT summary in an acceptable format.
  • Where the client is unable to provide a VAT summary, GFI can prepare the VAT summary at an additional cost, as follows:
    • VAT Summary Preparation for Audit per period (less than 100 transactions): ZAR 4,950
    • VAT Summary Preparation for Audit per period (more than 100 transactions): ZAR 8,950
    • Where the client is due a VAT refund, an audit is usually required. An additional VAT audit per period is charged at ZAR 4,950.

VAT Import Return Submission for Companies

Fee: ZAR 1,750

Frequency: Monthly

Documents Required from Client: None. GFI will obtain the required reports from ASYCUDA, the NAMRA system used for VAT imports.

Where the client is due a VAT refund, an audit is usually required. An additional VAT audit per period is charged at ZAR 4,950.

VAT Summary Preparation for Audit per period (less than 100 transactions): ZAR 4,950

VAT Summary Preparation for Audit per period (more than 100 transactions): ZAR 8,950

PAYE Tax Return Submission for Individuals and Companies (Applicable only to PAYE-registered businesses)

PAYE Tax Return Submission for Companies – Nil/Zero Return

Fee: ZAR 1,750

Frequency: Monthly

Documents Required from Client: Employee payslips

BIPA Annual Duties and Beneficial Ownership Update (Required for all companies, whether trading or non-trading)

CC7 BIPA Annual Duties Return Submission for Close Corporations

Fee: ZAR 1,950

Frequency: Once per year

Documents Required from Client: Signed Beneficial Ownership forms

Notes:

  • The fee includes Beneficial Ownership filing for 1 beneficial owner.
  • Each additional beneficial owner is charged at ZAR 850 per person.
  • Statutory BIPA annual duties fee: ZAR 120
  1. CM23 BIPA Annual Duties Return Submission for Companies

Fee: ZAR 2,950

Frequency: Once per year

Documents Required from Client: Signed Beneficial Ownership forms

Notes:

  • The fee includes Beneficial Ownership filing for 1 beneficial owner.
  • Each additional beneficial owner is charged at ZAR 850 per person.
  • Statutory BIPA annual duties fee: ZAR 590

Social Security Commission – Wage Returns / Monthly Contributions (Applicable to all companies registered with Social Security)

Submission of Wage Returns and Monthly Contributions

Service Fee: ZAR 250 per month (billed per year)

Documents Required from Client:

  • Payment of the Employment Compensation Fund (ECF) is usually ZAR 60 per year.
  • Monthly Social Security Commission contributions based on the number of employees and their wages, usually ZAR 54 per month per employee

Frequency:

  • ECF and Wage Return submissions: once per year

Monthly Social Security contributions: monthly

Company Registers / Company Status Report (Applicable only to companies and not close corporations)

Online Company Registers / Company Status Report

Fee: ZAR 3,950

This service includes online company registers for the safekeeping of resolutions, minutes, and statutory documents in compliance with the Namibian Companies Act 28 of 2004, as well as share certificate(s) and a company status report.

Standard Company Profile

A company profile is a professional overview of your business, its services, and its capabilities. It helps present your business in a clear, credible, and well-structured format to clients, investors, lenders, and other stakeholders.

A professionally prepared company profile is ideal if you want to:

  • Present your business professionally
  • Showcase your products and services
  • Apply for tenders
  • Apply for funding or business finance
  • Support investor or partnership discussions
  • Build trust with potential clients

Your company profile is often the first impression your business makes. It should clearly communicate who you are, what you do, and why clients should choose your business.

Standard Company Profile

Once-Off – ZAR 4,950

Suitable for startups, SMEs, and growing businesses that need a professional and affordable company profile.

What is included:

  • Standard company profile design
  • 5 to 10 pages
  • Professionally structured layout
  • Designed according to international business standards
  • Business overview and service presentation
  • Up to 10 client references or previous projects
  • Clean, simple, and professional design

Documents / Information Required

To prepare your standard company profile, we typically require the following:

  • Company name
  • Date established
  • Physical address and postal address
  • Phone number
  • Email address
  • Website address, if available
  • Full name of contact person
  • Business overview
  • Mission and vision, if available
  • Description of products
  • Description of services
  • Company history, growth, or background
  • Management or team experience
  • Current or previous projects, where applicable

Please ensure that all information provided is accurate, clear, and up to date.

Ready to Get Started?

Order your Standard Company Profile today for ZAR 4,950.
Click Order Now to get started, or contact one of our consultants for more information.

Advanced Company Profile

An advanced company profile is a premium, professionally designed business presentation that showcases your company in greater depth and with stronger visual impact. It is ideal for businesses that want to present a more established image to clients, investors, lenders, tender boards, and strategic partners.

A professionally prepared advanced company profile is ideal if you want to:

  • Present your business at a higher professional standard
  • Showcase your products, services, and track record in more detail
  • Apply for tenders and large contracts
  • Apply for funding or business finance
  • Support investor, partnership, or corporate engagements
  • Build stronger trust and credibility with key stakeholders

Your company profile is often one of the first documents a potential client, investor, or partner will review. It should communicate your business strength, professionalism, and value with clarity and confidence.

Advanced Company Profile

Once-Off – ZAR 8,950

Suitable for established businesses, corporate companies, and growing enterprises that require a more detailed and visually enhanced company profile.

What is included:

  • Advanced company profile design
  • 10 to 30 pages
  • Professionally structured layout
  • Designed according to international business standards
  • Detailed business overview and service presentation
  • Unlimited client references or previous projects
  • Advanced design with professional graphics
  • Inclusion of photographs and images
  • SWOT analysis
  • Risk analysis

Documents / Information Required

To prepare your advanced company profile, we typically require the following:

  • Company name
  • Date established
  • Physical address and postal address
  • Phone number
  • Email address
  • Website address, if available
  • Full name of contact person
  • Business overview
  • Mission and vision, if available
  • Description of products
  • Description of services
  • Company history, expansion, and growth
  • Management or team experience
  • Current and previous projects, where applicable
  • Client portfolio
  • Photographs and images
  • Testimonial letters, where available

Additional research and analysis such as industry information, SWOT analysis, and risk analysis may be prepared as part of the advanced profile where applicable.

Please ensure that all information provided is accurate, clear, and up to date.

Ready to Get Started?

Order your Advanced Company Profile today for ZAR 8,950.
Click Order Now to get started, or contact one of our consultants for more information.

Standard Business Plan

A Standard Business Plan is ideal for startups, small businesses, and entrepreneurs who need a professional, bankable document without going into extensive detail. It is designed to present your business idea clearly and professionally for funding discussions, loan applications, investor review, tenders, sponsorship opportunities, and internal planning.

This option is best suited for businesses that need a concise but well-structured plan covering the key fundamentals of the business.

Standard Business Plan
Once-Off – ZAR 15,950

Suitable for:

  • Startups and new businesses
  • Small and growing businesses
  • Loan or funding applications
  • Investor introductions
  • Tender and sponsorship support

What is included:

  • Professionally written standard business plan
  • 7 to 11 pages
  • Designed according to international standards
  • Bankable business plan format
  • Business overview
  • Product and service summary
  • Market research
  • Simple competitor analysis
  • Simple marketing plan
  • Target market overview
  • Simple SWOT analysis
  • Simple risk analysis
  • Simple cashflow / financial projections
  • Simple management plan
  • Simple implementation plan
  • Simple operations plan

Documents / Information Required
To prepare your standard business plan, we typically require:

  • Company name
  • Business registration number, where applicable
  • Company tax number, where applicable
  • Date established
  • Physical address and postal address
  • Phone number
  • Email address
  • Website address, if available
  • Full name of contact person
  • Business description
  • Mission and vision, if available
  • Product and service descriptions
  • Business concept or idea
  • Management or team experience
  • Current or previous projects, where applicable
  • Capital required
  • How the capital will be used
  • Forecasted monthly income for the next 12 months
  • Forecasted monthly expenses for the next 12 months
  • Key assumptions used in your projections
  • Source of collateral, where applicable

Please ensure that all information provided is accurate, clear, and up to date.

Ready to get started?
Order your Standard Business Plan today for ZAR 15,950 by clicking Order Now, or contact one of our consultants for more information.

Advanced Business Plan

An Advanced Business Plan is a fully developed, extensively researched, and investor-ready document prepared for businesses that require a more detailed and strategic presentation. It is ideal for serious funding applications, larger projects, expansion plans, investor engagements, tenders, and corporate decision-making.

This option is designed for businesses that need a stronger, more detailed business case supported by deeper analysis and more comprehensive planning.

Advanced Business Plan
Once-Off – ZAR 35,950

Suitable for:

  • Established businesses
  • High-value startups
  • Expansion projects
  • Investor and bank funding applications
  • Large tenders and sponsorship proposals
  • Strategic business growth planning

What is included:

  • Professionally written advanced business plan
  • 20 to 40 pages
  • Designed according to international standards
  • Bankable and investor-ready business plan format
  • Detailed business overview
  • Product and service analysis
  • Extensive market research
  • Detailed competitor analysis
  • Detailed marketing plan
  • Detailed target market analysis
  • Detailed SWOT analysis
  • Detailed risk analysis
  • Detailed cashflow / financial projections
  • Detailed management plan
  • Detailed implementation plan
  • Detailed operations plan

Documents / Information Required
To prepare your advanced business plan, we typically require:

  • Company name
  • Business registration number, where applicable
  • Company tax number, where applicable
  • Date established
  • Physical address and postal address
  • Phone number
  • Email address
  • Website address, if available
  • Full name of contact person
  • Detailed business description
  • Mission and vision, if available
  • Product and service descriptions
  • History, expansion, and growth of the business
  • Experience of management and personnel
  • Current and past projects
  • Business concept or proposed venture
  • Capital required
  • How the capital will be used
  • Funding amount required from the bank or investor
  • Forecasted monthly income for the next 12 months
  • Forecasted monthly expenses for the next 12 months
  • Key assumptions used in the projections
  • Source of collateral, where applicable
  • Current business position
  • Client portfolio, if available
  • Photographs and images, if available
  • Testimonial letters, if available

Where required, supporting research such as industry information, SWOT analysis, risk analysis, and related strategic input may also be developed as part of the advanced business plan.

Please ensure that all information provided is accurate, clear, and up to date.

Ready to get started?
Order your Advanced Business Plan today for ZAR 35,950 by clicking Order Now, or contact one of our consultants for more information.

SHELF COMPANIES & OTHER SECRETARIAL SERVICES

Shelf Companies Services​

1-Minute Timeframe – A shelf company is immediately available to the client as soon as they have paid; Registered Company with all Incorporation Documents and Fees Included; Company Amendments: Company Name, Directors/Members & Address, Business Services, Share Transfers & Share Certificates; Beneficial Ownership Updates at BIPA; Company Income Tax Number & Good standing Certificates; VAT Number; NAMRA Updates; Business Bank Account Support

1-Minute Timeframe – A shelf close corporation is immediately available to the client as soon as they have paid; Registered close corporation with all Incorporation Documents and Fees Included; Close Corporation Amendments: Company Name, Members & Address, Business Services; Beneficial Ownership Updates at BIPA; Company Income Tax Number & Good standing Certificates; VAT Number; NAMRA Updates; Business Bank Account Support

1-Minute Timeframe – A shelf company is immediately available to the client as soon as they have paid; Registered Company with all Incorporation Documents and Fees Included; Company Amendments: Company Name, Directors/Members & Address, Business Services, Share Transfers & Share Certificates; Beneficial Ownership Updates at CIPC; Company Income Tax Number & Tax Clearance Certificates; VAT Number; SARS Updates; Business Bank Account Support

GFI provides professional assistance with SME Certificate Registration in a clear, efficient, and professionally managed manner. This service is ideal for businesses that need an SME Certificate to support compliance, tender applications, business opportunities, and general corporate documentation requirements.

We help simplify the registration process by guiding you on the required documents and preparing your application for submission.

Documents and information typically required:

  • Company registration documents
  • Social Security good standing certificate
  • NAMRA good standing certificate
  • Certified copies of the ID or passport of all members, directors, or shareholders

How GFI assists:

  • Guidance on SME Certificate registration requirements
  • Review of the required supporting documents
  • Assistance with preparing the application for submission
  • Professional support aimed at reducing delays caused by incomplete or incorrect information

Our goal is to ensure that your SME Certificate Registration is handled correctly, professionally, and with the necessary supporting documents in place.

Price: ZAR 1,950

Contact Us Now to get started, or speak to one of our consultants for more information.

Social Security Registration – ZAR 1,950

GFI provides professional assistance with Social Security Registration in a clear, efficient, and professionally managed manner. This service is ideal for businesses that need to register with the relevant Social Security authority in order to meet employer compliance requirements and lawfully administer employee-related obligations.

We help simplify the registration process by guiding you on the required documents and assisting with the preparation of your application for submission.

Documents and information typically required:

  • Company registration documents
  • Certified copies of the employees’ ID documents
  • Certified copies of the directors’ or members’ ID documents
  • Certified copies of valid passports, where applicable

How GFI assists:

  • Guidance on Social Security registration requirements
  • Review of the required supporting documents
  • Assistance with preparing the application for submission
  • Professional support aimed at reducing delays caused by incomplete or incorrect information

Our goal is to ensure that your Social Security Registration is handled correctly, professionally, and with the necessary supporting documents in place.

Price: ZAR 1,950

Contact Us Now to get started, or speak to one of our consultants for more information.

GFI provides professional assistance with Employment Equity Commission Registration in a clear, efficient, and professionally managed manner. This service is ideal for businesses that need to register with the relevant authority to support labour compliance and meet statutory business requirements.

We help simplify the registration process by guiding you on the required documents and assisting with the preparation of your application for submission.

Documents and information typically required:

  • Company registration documents
  • Social Security Good Standing Certificate

How GFI assists:

  • Guidance on Employment Equity Commission registration requirements
  • Review of the required supporting documents
  • Assistance with preparing the application for submission
  • Professional support aimed at reducing delays caused by incomplete or incorrect information

Our goal is to ensure that your Employment Equity Commission Registration is handled correctly, professionally, and with the necessary supporting documents in place.

Price: ZAR 1,950

Contact Us Now to get started, or speak to one of our consultants for more information.

GFI provides professional assistance with Fitness Certificate applications in Namibia for business premises that need local-authority approval to operate lawfully and meet municipal compliance requirements. In practice, municipalities commonly assess matters such as building plans, zoning, health requirements, and fire-related requirements before issuing or renewing a fitness certificate.

What GFI does to help

  • Reviews your business and premises readiness
  • Assists with document preparation and application coordination
  • Guides you on likely municipal compliance issues before submission
  • Supports follow-up with the relevant local authority

Documents typically required

  • Company registration documents
  • Lease agreement or proof of ownership of the premises
  • Approved building plans, where applicable
  • Zoning or land-use approval, where required
  • Copy of existing fitness certificate, if this is a renewal
  • Owner/director/member ID or passport copies
  • Any additional health, fire, or municipal documents requested by the local authority

Important note: Requirements and inspections may vary depending on the municipality, the type of business, and the nature of the premises.

GFI assists businesses with NAMRA Good Standing Certificate applications. A NAMRA Good Standing Certificate confirms that the taxpayer is compliant with Namibian tax laws in respect of submitted returns and payment of taxes. NAMRA states that certificates are only issued where there are no outstanding balances or returns on the registered tax accounts.

What GFI does to help

  • Reviews your tax compliance readiness before application
  • Assists with the application process on the relevant NAMRA platform
  • Helps identify outstanding return or tax issues that may delay approval
  • Supports collection coordination and follow-up

Documents typically required

  • Company registration documents
  • Tax registration number / TIN
  • NAMRA tax account details
  • Director/member/authorized representative ID or passport
  • Authorized representative details, where applicable
  • Any supporting tax documents requested by NAMRA

Important note: NAMRA indicates that a good standing certificate is issued only after the taxpayer’s records are up to date, is issued free of charge by NAMRA itself, and is generally valid for four months from date of issue. Your fee to GFI is for professional assistance and processing support.

GFI provides professional assistance with Social Security Good Standing Certificate applications in Namibia. The Social Security Commission states that, before a good standing certificate can be issued, the employer must have all outstanding Form 10 monthly returns submitted, all outstanding wage returns submitted, at least one active employee, and all MSD and ECF balances settled.

What GFI does to help

  • Reviews your SSC compliance status before submission
  • Assists with the online request process
  • Helps identify missing returns or unpaid balances that may affect approval
  • Supports follow-up until the application is finalized

Documents typically required

  • Company registration documents
  • SSC employer registration details
  • Social Security number / employer account details
  • Director/member/authorized representative ID or passport
  • Proof of submitted returns or payment records, where needed
  • Any additional supporting documents requested by SSC

Important note: SSC good standing approval depends on the employer being fully up to date with returns and contribution balances.

GFI assists with BIPA Good Standing Certificate applications for companies and close corporations in Namibia. BIPA issues two types of good standing-related certificates: one confirming the entity is in good standing regarding payment of annual duties, and another confirming the entity exists and that its records and amendments are in order and up to date. BIPA also states that entities whose annual returns are paid up qualify for a BIPA Good Standing Certificate.

What GFI does to help

  • Reviews your BIPA compliance status
  • Assists with checking annual duty and filing position
  • Helps prepare the application and supporting documents
  • Supports follow-up with BIPA where needed

Documents typically required

  • Company registration documents
  • BIPA registration number
  • Proof that annual duties / annual returns are up to date
  • Beneficial ownership records, where required
  • Director/member/shareholder ID or passport copies
  • Any additional company documents requested by BIPA

Important note: BIPA post-registration compliance includes annual returns and related corporate updates, and beneficial ownership information must be kept up to date.

GFI provides professional assistance with SARS Importer and Exporter Registration in South Africa. SARS states that any person who wishes to import goods into South Africa must register as an importer, and any person who wishes to export goods from South Africa must register as an exporter, subject to limited exceptions. Foreign applicants must generally nominate a registered agent located in South Africa.

What GFI does to help

  • Assists with SARS customs registration preparation
  • Reviews the applicant profile and supporting documents
  • Guides on registered-agent requirements where applicable
  • Supports submission and follow-up

Documents typically required

  • Company registration documents
  • SARS tax number, where applicable
  • Director/member/shareholder ID or passport copies
  • Proof of business address
  • Contact details and email address
  • Registered agent details and supporting forms, where required
  • Additional customs or trade documents requested by SARS

GFI provides professional assistance with Import and Export Registration in Namibia. Namibia’s Trade Information Portal states that, in general, all imports into Namibia require an import permit from MIT, and controlled products may also require additional permits from the relevant ministry or regulator. The portal also notes that every importer or exporter must lodge a customs clearance declaration before goods are imported or exported.

What GFI does to help

  • Assists with the application process for import/export registration
  • Guides on permit requirements based on the type of goods
  • Helps prepare the supporting documents for MIT and customs-related processes
  • Supports follow-up with the relevant authorities

Documents typically required

  • Company registration documents
  • Tax registration / TIN, where applicable
  • Director/member/shareholder ID or passport copies
  • Business address and contact details
  • Product list or description of goods to be imported or exported
  • Supplier or buyer details, where applicable
  • Any sector-specific permits required for controlled goods
  • Additional customs documentation as may be required

Important note: Requirements can vary depending on the goods involved. Controlled goods may require extra approvals from sector regulators in addition to the general MIT process.

GFI assists with the preparation of share certificates for individual shareholders in Namibian companies. In Namibia, private companies are companies with share capital and restricted share ownership, and BIPA’s company-registration framework includes documents such as the memorandum of association, company incorporation documents, and beneficial ownership records for owners.

What GFI does to help

  • Prepares professional share certificates per shareholder
  • Aligns the certificate details with the company’s registered share structure
  • Assists with shareholder information verification
  • Supports basic corporate record consistency

Documents typically required

  • Company registration documents
  • Memorandum and Articles of Association
  • Details of the issued share capital
  • Full names and ID/passport copies of shareholders
  • Number and class of shares allocated to each shareholder
  • Director or authorized signatory details

Important note: Share certificates are corporate records issued by the company and should match the company’s registered share structure and internal records. Where there have been ownership or share-capital changes, those records should also be up to date.

COMPANY AMENDMENTS & DEREGISTRATION SERVICES

Company Amendments

GFI provides professional assistance with amendments to an existing Close Corporation in Namibia through BIPA. This service is suitable where there are changes to the Close Corporation’s registered details, members, ownership information, or other statutory records that must be formally updated with BIPA.

We help make the amendment process clear, efficient, and professionally managed, while reducing delays caused by incomplete or outdated records.

What GFI does to help

  • Reviews the nature of the amendment required
  • Assists with the preparation of the relevant BIPA amendment documents
  • Guides you on the supporting documents required for submission
  • Helps check whether your BIPA records are up to date before lodgment
  • Supports the filing process and follow-up where required

Documents and information typically required

  • Clear details of what is changing
  • Certified copies of the ID or passport of the existing members
  • Previous amendment forms
  • Previous founding statement
  • Any additional supporting documents relevant to the amendment

Important compliance requirements

  • Annual duties / annual returns must be up to date at BIPA
  • Beneficial ownership records must be up to date at BIPA

BIPA states that companies and close corporations are required to submit updated beneficial ownership information with annual returns, and good standing is linked to annual duties and records being in order and up to date. BIPA also provides amendment and Close Corporation forms, including the CC2 Amended Founding Statement.

Price: ZAR 4,950

Contact Us Now to get started, or speak to one of our consultants for more information.

Director and Shareholder Changes – Companies in Namibia

GFI provides professional assistance with director changes, shareholder changes, and company record amendments for companies in Namibia. We help ensure that the required documents are properly prepared and submitted for updating the company records.

These changes are important to keep your company compliant, up to date, and properly aligned with its current ownership and management structure.


1. Change of Director – New Appointment

Cost: ZAR 15,950

This service applies where a new director is being appointed to an existing company.

Documents and information typically required:

  • Special resolution or signed meeting minutes confirming the appointment
  • CM27 – Consent to Act as Director or Officer and disclosure of other directorships
  • Director appointment letter signed by the new director
  • CM29 – Contents of Register of Directors, Auditors, and Officers
  • Certified copies of the ID or passport of all directors and shareholders
  • Beneficial Owner (BO) Declaration

What GFI does to help:

  • Reviews the proposed director change
  • Assists with the preparation of the required company documents
  • Guides you on the supporting documents required
  • Helps ensure the records are properly prepared for submission

2. Change of Director + Shareholding Change

Cost: ZAR 15,950

This service applies where the company needs to update both its directorship and shareholding structure at the same time.

Documents and information typically required:

  • Special resolution or signed meeting minutes confirming the changes
  • CM27 – Consent to Act as Director or Officer and disclosure of other directorships
  • Director appointment letter signed by the new director
  • CM29 – Contents of Register of Directors, Auditors, and Officers
  • Certified copies of the ID or passport of all directors and shareholders
  • Beneficial Owner (BO) Declaration
  • CM42 – Share Transfer
  • New share certificates
  • New shareholding structure

What GFI does to help:

  • Assists with both the director amendment and shareholding update
  • Reviews the supporting documents for completeness
  • Helps prepare the relevant company forms and records
  • Supports the update of the company’s ownership and management records

3. Change of Shareholding Structure

Cost: ZAR 15,950

This service applies where there is a transfer of shares or any other amendment to the company’s ownership structure.

Documents and information typically required:

  • Special resolution or signed meeting minutes confirming the shareholding changes
    • The resolution or minutes must be signed by all directors and shareholders
  • Clear written details confirming:
    • Who is transferring the shares
    • To whom the shares are being transferred
    • The new shareholding structure
  • Certified copies of the ID or passport of all directors and shareholders
  • Beneficial Owner (BO) Declaration
  • CM42 – Share Transfer
  • New share certificates

What GFI does to help:

  • Prepares the BO Declaration
  • Prepares the CM42 Share Transfer
  • Prepares the new share certificates
  • Assists with aligning the company records to the new ownership structure
  • Helps ensure the documents are properly prepared for submission

Important Note

All information provided must be clear, accurate, and up to date. Additional supporting documents may be required depending on the nature of the company changes and the current company records.

Ready to Get Started?

For professional assistance with director changes or shareholder changes in Namibia, contact GFI today. Our team will guide you through the process and help ensure your company records are updated correctly and professionally.

GFI provides professional assistance with company amendments in South Africa for Private Companies, NPCs, and NPOs. This service is suitable where a business or nonprofit needs to update its registered details, directors, office bearers, company records, or other statutory information with the relevant authority.

For Private Companies and NPCs, amendments are generally handled through CIPC. Director changes are processed electronically, and certain changes, such as company name or MOI-related amendments, may require the relevant CIPC amendment process and forms.

For NPOs, changes must be reported to the Department of Social Development, and registered NPOs are required to inform the Directorate of changes within the organization. Official NPO forms are also provided for changes such as office bearer updates.

What GFI does to help

  • Reviews the type of amendment required
  • Guides you on the correct amendment route based on whether the entity is a Private Company, NPC, or NPO
  • Assists with preparing the relevant supporting documents
  • Helps organize company or nonprofit records for submission
  • Supports the filing and follow-up process with the relevant authority

Documents and information typically required

  • Clear details of what is changing
  • Company or organization registration documents
  • Certified copies of the ID or passport of current and new directors, members, office bearers, or authorized representatives, where applicable
  • Resolution or signed meeting minutes approving the changes
  • Existing statutory records or previous amendment documents, where applicable
  • Updated contact details, addresses, or governance details, where relevant
  • Any additional supporting documents required by CIPC or the NPO Directorate

Important note

  • Private Companies and NPCs may require different CIPC forms depending on the nature of the amendment, such as director changes, name changes, or MOI amendments.
  • NPOs must keep the Directorate informed of changes and remain compliant with ongoing reporting obligations.
  • Additional documents may be required depending on the type of entity and the nature of the amendment.

Price: ZAR 8,950

Deregistration of a Close Corporation in Namibia

If a Close Corporation is no longer operating or has ceased trading, it is important to apply for voluntary deregistration with BIPA Namibia. This helps formally remove the entity from the register and avoids ongoing compliance issues.

GFI provides professional assistance with the deregistration process to help ensure that the application is properly prepared and submitted.

Close Corporation Deregistration

Once-Off – ZAR 5,950

What GFI does to help

  • Assists with the voluntary deregistration process at BIPA Namibia
  • Reviews the Close Corporation records before submission
  • Helps ensure the entity is up to date with BIPA annual duties
  • Helps confirm that Social Security records are up to date
  • Helps confirm that NAMRA / tax matters are up to date
  • Assists with drafting the required resolution letter

Documents and information typically required

  • Written resolution letter in terms of section 67(2) of the Close Corporations Act
  • Copy of the original founding statement
  • Copy of the amended founding statement, if applicable
  • Proof that BIPA annual duties have been paid from 2012 to date

Important requirements

Before a Close Corporation can be deregistered:

  • BIPA annual duties must be paid in full
  • Social Security must be up to date
  • Tax / finance returns must be up to date

How the process generally works

  • An application for voluntary deregistration is submitted to BIPA Namibia
  • BIPA reviews the application and checks whether there are any outstanding annual duties
  • If the records are in order, BIPA starts the deregistration process
  • BIPA notifies the relevant authorities, including NAMRA and the Social Security Commission
  • If there are no objections, the deregistration is approved, published, and the Close Corporation is removed from the register

Deregistration of a Company in Namibia

If a Company is no longer operating or has ceased trading, it should be formally deregistered with BIPA Namibia. This is an important compliance step for directors, shareholders, or authorized agents to ensure that the company is properly removed from the register.

GFI provides professional assistance with the deregistration process for companies in Namibia.

Company Deregistration

Once-Off – ZAR 10,950

Suitable for:

  • Private Companies (Pty) Ltd
  • Churches
  • NGOs
  • Section 21 Companies

What GFI does to help

  • Assists with the voluntary deregistration process at BIPA Namibia
  • Reviews the company records before submission
  • Helps ensure the company is up to date with BIPA annual duties
  • Helps confirm that Social Security records are up to date
  • Helps confirm that NAMRA / tax matters are up to date
  • Assists with drafting the required resolution letter

Documents and information typically required

  • Written resolution letter in terms of section 354 of the Companies Act
  • Copy of the Memorandum and Articles of Association
  • Copies of CM1, CM29, and CM46
  • Proof that BIPA annual duties have been paid from 2012 to date

Important requirements

Before a company can be deregistered:

  • BIPA annual duties must be paid in full
  • Social Security must be up to date
  • Tax / finance returns must be up to date

How the process generally works

  • An application for voluntary deregistration is submitted to BIPA Namibia
  • BIPA reviews the application and checks whether there are any outstanding annual duties
  • If the records are in order, BIPA starts the deregistration process
  • BIPA notifies the relevant authorities, including NAMRA and the Social Security Commission
  • If there are no objections, the deregistration is approved, published, and the company is removed from the register

Ready to Deregister Your Entity?

GFI can assist with the deregistration of both Companies and Close Corporations in Namibia in a professional and efficient manner. Contact our team today for assistance and guidance on the next steps.

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Please note: All consultations, whether online or in person, are by appointment only. We strongly advise against scheduling appointments, as our experience shows many can be unproductive. Before booking an appointment, please make sure it is truly necessary. If you have any questions, feel free to contact us at [email protected]